Secure Your Technology

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Secure Your Techology

Before Travel

  • Ensure your equipment including laptops, tablets and phones are encrypted prior to your departure. Click here for details.
  • Remove sensitive data you don’t need for the trip.
  • For travel to certain countries where equipment may be at risk, we recommend not taking any computerized devices. If you must take a computerized device, take a loaner or alternate device that contains no data and then wiped clean upon return.

In Transit

  • Not only can your device be lost or stolen, airport security checks in other countries can include scanning of your device’s content.
  • If you cannot keep your laptop with you during travel, ensure it is turned off while stowed in your luggage or locked facility.
  • Do not pack internet cards, USB drives, etc. in the checked baggage with your encrypted devices.

Arrival in Country

  • When you arrive at your destination, connect only via a secure/encrypted wireless connection.
  • Always use a VPN, such as the ASU VPN for faculty and staff, when connecting to any ASU or other sensitive resources.
  • ASU personnel handle many kinds of sensitive information that can be subject to privacy laws and other regulations. ASU’s Sensitive Data Handling standard should be referenced for methods to secure sensitive data.

Public Wi-Fi and Hotel Internet

  • Use with discretion
  • Never check personal information while on a public network, such as banking information.
  • Turn off file sharing, enable your system’s built-in firewalls, and keep internet-connected activities to a minimum.

Mobile Devices

  • Review options for Using a Mobile Device Abroad
  • Keep all software, operating systems, and anti-virus/anti-malware up to date.
  • Enable encryption on your device, which will prevent access to your device if it is lost or stolen.
  • Ensure continuous access to your data by backing it up regularly.

Export Control

  • In some instances, the export of information or technology is either prohibited by law, or requires a license from the U.S. Government.
  • If you are planning to transfer, share, or disclose research information or research technology while abroad, consult the Office of Research Integrity for more information on export controls.

General Data Protection Regulation (GDPR)

  • Goes into effect May 25, 2018
  • Personal information regarding all persons residing in the European Union must remain protected. This includes anything that can be used to directly or indirectly identify a person such as name, email address, photos to social media posts, IP address, and medical information.
  • Sending or sharing information like this is restricted (e.g., via email, online databases, etc.).
  • In the event that you need to share personal information of this nature while abroad, call ASU’s University Technology Office (+1-480-965-6500) for next steps.

Contact Information & Resources

  • If your laptop is lost or stolen, immediately report this to ASU Information Security Office at infosec@asu.edu.
  • For device help, confirm with your desk side staff or contact ASU Help Center at 1-855-278-5080
  • You can find more information in the Going Mobile page at getprotected.asu.edu

ASU Policies

PCS 505: Off-Campus Use of Equipment

PCS 802: Security of Equipment

PCS 1101: Stolen University-Owned Equipment

PCS 1103: Lost or Stolen Personally Owned Equipment

ACD 125: Computer, Internet, & Electronic Communications Information Management Policy

ACD 306-01: Retention of Research Data

RSP 214: Export Control