Secure Your Technology

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Review ASU travel guidance regarding COVID-19 before planning your trip.

To submit a Student or Faculty-led international travel request for approval, register your trip with the International Student Registry.

To create a Faculty or Staff international travel request, visit My ASU Trip.

 

Secure Your Techology

This page lists best practices and considerations for using technology during international travel. For more information, visit https://getprotected.asu.edu/.

 

Before Travel

  • Ensure your equipment including laptops, tablets and phones are encrypted prior to your departure. Click here for details.
  • Remove sensitive data you don’t need for the trip.
  • For travel to certain countries where equipment may be at risk, we recommend not taking any computerized devices. If you must take a computerized device, take a loaner or alternate device that contains no data and then is wiped clean upon return.
  • Using DUO while traveling internationally - Click here to learn more. 

In Transit

  • Not only can your device be lost or stolen, airport security checks in other countries can include scanning of your device’s content.
  • If you cannot keep your laptop with you during travel, ensure it is turned off while stowed in your luggage or locked facility.
  • Do not pack internet cards, USB drives, etc. in the checked baggage with your encrypted devices.

Arrival in Country

  • When you arrive at your destination, connect only via a secure/encrypted wireless connection.
  • Always use a VPN, such as the ASU VPN for faculty and staff, when connecting to any ASU or other sensitive resources.
  • ASU personnel handle many kinds of sensitive information that can be subject to privacy laws and other regulations. See ASU’s Data Storage page for more information.

Public Wi-Fi and Hotel Internet

  • Use with discretion
  • Never check personal information, such as banking information, while on a public network.
  • Turn off file sharing, enable your system’s built-in firewalls, and keep internet-connected activities to a minimum.

Mobile Devices

  • Review options for Using a Mobile Device Abroad on Prep for Travel.
  • Keep all software, operating systems, and anti-virus/anti-malware up to date.
  • Enable encryption on your device, which will prevent access to your device if it is lost or stolen.
  • Ensure continuous access to your data by backing it up regularly.

Export Control

  • In some instances, the export of information or technology is either prohibited by law, or requires a license from the U.S. Government.
  • If you are planning to transfer, share, or disclose research information or research technology while abroad, consult the Office of Research Integrity for more information on export controls.

General Data Protection Regulation (GDPR)

  • In effect as of May 25, 2018
  • Personal information regarding all persons residing in the European Union must remain protected. This includes anything that can be used to directly or indirectly identify a person such as name, email address, photos to social media posts, IP address, and medical information.
  • Sending or sharing information like this is restricted (e.g., via email, online databases, etc.).
  • To learn more about ASU’s compliance with GDPR, click here.

Contact Information & Resources

  • If your laptop is lost or stolen, immediately report this to ASU Information Security Office at infosec@asu.edu and insuranceservices@asu.edu
  • For device help, confirm with your desk side staff or contact ASU Help Center at 1-855-278-5080
  • You can find more information in the Telecommuting, Mobile and Travel Safety Guidance page at getprotected.asu.edu

ASU Policies

PCS 505: Off-Campus Use of Equipment

PCS 802: Security of Equipment

PCS 1101: Stolen University-Owned Equipment

PCS 1103: Lost or Stolen Personally Owned Equipment

ACD 125: Computer, Internet, & Electronic Communications Information Management Policy

ACD 306-01: Retention of Research Data

RSP 214: Export Control